KEY RESPONSIBILITIES:

• Recruitment and Talent Acquisition Duties:

• Coordinate end-to-end recruitment processes for all approved vacancies.
• Prepare and publish vacancy announcements through appropriate recruitment channels.
• Source qualified candidates using job portals, social media, professional networks, educational institutions, and employee referrals.
• Screen applications and prepare shortlists based on approved job requirements.
• Coordinate written examinations, interviews, practical assessments, and selection processes.
• Schedule interviews and communicate with candidates throughout the recruitment process.
• Conduct reference checks and verify academic qualifications, employment history, and other relevant credentials.
• Prepare employment offers, appointment letters, and employment contracts for selected candidates.
• Maintain a talent pool of qualified candidates for future recruitment needs.
• Ensure all recruitment activities are completed within established timelines.

• Workforce Planning and Position Management Duties:

• Work with department heads to identify staffing requirements and recruitment priorities.
• Monitor approved staffing plans and recruitment requests.
• Ensure job descriptions are current and available for all approved positions.
• Assist in reviewing and updating job descriptions as organizational needs evolve.
• Track recruitment progress against approved workforce plans.

• Onboarding and Orientation Duties:

• Coordinate pre-employment documentation and employment requirements for newly hired employees.
• Organize employee orientation and induction programs.
• Ensure new employees complete all onboarding documentation.
• Coordinate with relevant departments to ensure workstations, identification cards, uniforms, and system access are available before commencement.
• Monitor employee probation periods and coordinate confirmation processes.

• Recruitment Administration Duties:

• Maintain accurate recruitment records and applicant databases.
• Prepare recruitment files and ensure proper documentation throughout the hiring process.
• Maintain confidentiality of candidate information and recruitment records.
• Ensure compliance with document retention requirements.
• Prepare regular recruitment reports, including vacancy status, time-to-fill, recruitment costs, and candidate pipeline reports.

• Employer Branding and Talent Pipeline Duties:

• Support initiatives that promote the hospital as an employer of choice.
• Build relationships with universities, professional associations, and training institutions to strengthen recruitment pipelines.
• Participate in career fairs, recruitment events, and community outreach activities.
• Recommend innovative recruitment strategies to attract high-quality candidates.

• Compliance and HR Policy Duties:

• Ensure recruitment activities comply with Ethiopian Labour Proclamation, equal employment principles, and organizational recruitment policies.
• Promote fair, transparent, and merit-based recruitment practices.
• Maintain confidentiality and professionalism throughout the recruitment process.
• Assist during HR audits by providing recruitment documentation and reports.
• Recommend improvements to recruitment policies and procedures.

• Other Duties as Required

• Support employee engagement, training, and other HR initiatives when required.
• Participate in departmental meetings and continuous improvement activities.
• Assist with HR projects assigned by the People and Culture Manager.
• Perform other duties assigned by the People and Culture Manager or senior management.

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Human Resource Management, Management, Business Administration, Industrial Psychology, Public Administration, or a related field.
• Minimum of three (3) years of relevant experience in recruitment, talent acquisition, or human resource management.
• Experience in healthcare, hospital, pharmaceutical, or medical supply procurement is highly preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Good knowledge of recruitment and selection principles and best practices.
• Understanding of Ethiopian Labour Proclamation and employment regulations.
• Knowledge of competency-based interviewing and candidate assessment techniques.
• Proficiency in Microsoft Office applications and HR Information Systems (HRIS).
• Strong communication, interpersonal, and relationship-building skills.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle confidential information with discretion and professionalism.
• Strong coordination and administrative skills.