KEY RESPONSIBILITIES:

• Strategic Procurement and Sourcing Duties:

• Develop and implement procurement strategies, policies, and procedures in line with organizational goals and regulatory requirements.
• Lead sourcing activities for medical equipment, pharmaceuticals, consumables, services, and capital projects.
• Identify, evaluate, and select qualified suppliers and vendors based on quality, reliability, cost, and service standards.
• Oversee tendering processes, including preparation and evaluation of Requests for Quotations (RFQs), Requests for Proposals (RFPs), and bid documents.
• Negotiate contracts, pricing agreements, payment terms, and service level agreements to achieve optimal value for the hospital.
• Monitor market trends, pricing fluctuations, and supply chain risks to support informed procurement decisions.

• Supplier and Contract Management Duties:

• Establish and maintain strategic relationships with key suppliers and service providers.
• Evaluate supplier performance regularly and implement corrective actions when performance standards are not met.
• Manage supplier contracts and ensure compliance with contractual obligations.
• Lead vendor qualification, assessment, and performance review processes.
• Resolve supplier disputes and procurement-related issues effectively and professionally.

• Inventory and Supply Chain Management Duties:

• Collaborate with Stores, Pharmacy, Finance, Biomedical Engineering, and user departments to forecast procurement requirements.
• Ensure adequate stock levels of critical medical and non-medical supplies while minimizing excess inventory.
• Monitor procurement cycles and delivery schedules to prevent stockouts and operational disruptions.
• Coordinate importation and logistics activities where applicable, ensuring timely delivery of goods.
• Support inventory optimization initiatives and cost-control measures.

• Financial and Budget Management Duties:

• Develop annual procurement plans and budgets in collaboration with relevant departments.
• Monitor procurement expenditures and ensure purchases remain within approved budgets.
• Identify opportunities for cost reduction, process improvement, and operational efficiency.
• Prepare cost analyses, procurement performance reports, and savings reports for management review.

• Leadership and Administrative Duties:

• Supervise, mentor, and evaluate Procurement Officers and other procurement staff.
• Assign tasks, monitor performance, and ensure achievement of departmental objectives.
• Ensure procurement records, supplier databases, contracts, and documentation are properly maintained.
• Promote ethical procurement practices and adherence to organizational policies.
• Participate in management meetings and contribute to strategic planning initiatives.

• Compliance and Risk Management Duties:

• Ensure all procurement activities comply with hospital policies, ethical standards, and applicable Ethiopian laws and regulations.
• Maintain transparency, accountability, and fairness throughout the procurement process.
• Identify and mitigate procurement and supply chain risks.
• Support internal and external audits by providing accurate procurement records and documentation.

• Other Duties as Required:

• Participate in quality improvement, accreditation, and organizational development initiatives.
• Support emergency procurement requirements during critical situations.
• Perform other duties assigned by senior management.

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Procurement and Supply Chain Management, Logistics Management, Business Administration, Management, Accounting, or a related field.
• Minimum of five (5) years of progressive procurement experience, with at least two (2) years in a supervisory or managerial role.
• Experience in healthcare, hospital, pharmaceutical, or medical supply procurement is highly preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong knowledge of procurement principles, strategic sourcing, contract management, and supply chain operations.
• Excellent negotiation, vendor management, and relationship-building skills.
• Sound understanding of Ethiopian procurement regulations and ethical sourcing practices.
• Strong analytical, budgeting, and financial management skills.
• Proficiency in procurement systems, ERP software, and Microsoft Office applications, particularly Excel.
• Excellent organizational, planning, and problem-solving skills.
• Strong leadership and team management abilities.
• Excellent communication, report-writing, and interpersonal skills.
• High level of integrity, accountability, and attention to detail.
• Ability to work under pressure and manage multiple priorities in a fast-paced healthcare environment.