National Procurement Management Specialist

ABH Partners PLC

To provide MOH with the procurement capacity and enable the MOH Procurement Team to effectively process procurement activities under the project. This will contribute to the success of the project as a whole.

attractive

Contract

Federal MoH, Ethiopia
Ethiopia

Career Level
10+
Type of corporation
Company size

ABH Partners Plc is a leading consultancy and human resources sourcing firm in Ethiopia with about 15 years of experience in supporting the implementation of development programs and projects. ABH exists to fuel synergistic societal growth by harnessing local knowledge and international standard. Dedicated to the betterment of societal development, technical assistance, and knowledge management, ABH has gained credibility and industry experience in the development sector in general.ABH partners would like to invite applicants who meet the below requirements to apply for the position of National Procurement Management Specialist.

Required Number: One

Duty station: Federal MoH

Salary: Attractive 

Level: NOC

Duration: 12 months

Reporting to: MOH, Project Implementing Unit and report to the Finance and Procurement Directorate related to the project activities 

Expected Start Date: Immediately after concluding the contract agreement

  1. Background and Justification

World Health Organization declared the COVID-19 outbreak a public health emergency of international concern, WHO’s highest level of urgency. On 11 March, WHO made the assessment that COVID-19 could be characterized as a pandemic? On March 13, the first confirmed COVID-19 case was declared by the Ministry of Health of Ethiopia. The Government of Ethiopia has received COVID-19 Emergency response project Additional financial support from the World Bank. MOH is responsible for the administration of the project fund which needs considerable efforts to plan, administer, and follow-up. The project implementation Unit at MOH is responsible for the administration of the project fund, and procurement activities which need considerable efforts to plan, prepare TORs, evaluate-tenders, award contracts and follow-up implementations. For the effective implementation of this project, MOH is looking for a procurement management specialist who will be responsible for the overall Procurement Management arrangements of the project, ensure the maintenance of sound arrangements throughout the life of the project consistent with agreements, manuals and project document and will work closely with project team and MOH/EPHI Finance and procurement directorate. The procurement specialist will provide the overall supervision and guidance to the project and MOH on procurement issues and she/he will be the focal person responsible for procurement aspects of the project. The scope of work broadly includes procurement of goods and non-consulting services, works and consultancy services.

   2. Purpose 

The objective of this post is to provide MOH with the procurement capacity and enable the MOH Procurement Team to effectively process procurement activities under the project. This will contribute to the success of the project as a whole.

   3. Specific Tasks

The Procurement Specialist will be accountable to the Finance and Procurement directorate and the procurement Case Team leader and shall carry out the following activities:

  • Participate in overall planning, management, and monitoring of procurement activities of the COVID-19 Emergency response project Additional financial support from the World Bank.by handling each phase of the procurement cycle as per the guidelines and instruction given from Finance and Procurement Directorate.
  • Preparation bidding documents, expression of interest(EoI) and request for proposals (RFP) as per /or that is consistent with World Bank standard bid documents (SBD) and follow up next procurement steps timely accomplishment after bidding document and RFP issuance.
  • Participate in the collection of data and preparation of technical specifications (together with the project beneficiaries) for the proper purchasing of services, equipment and goods needed for the project through local shopping.
  • Prepare General Procurement Notice (GPN) and Specific Procurement Notices (SPN) to be published in United Nations Development Business (UNDB) and/or national newspapers.
  • Draft, publish and float invitation of bids for the procurement of goods and Request of expressions of interest (EOI) for consulting services
  • Participate in the preparation of the project’s draft Procurement Plan taking into account envisaged.
  • Implementation time for each procurement method.
  • Establish register of qualified consultants, including those replying to the request for EOI, for each activity to be carried out under the project.
  • Participate in the assessment of consultants’ qualifications and establishment of shortlists in accordance to Bank’s Consultation manual and Guidelines.
  • Assist in the operations of bid opening for the procurement of goods and consultants and in the recording and drafting of the Minutes of bid opening.
  • Evaluate bids, technical and financial offers made for the procurement of goods and recruitment of consultants under the project.
  • Prepare contracts for signature and receive securities.
  • Follow-up the timely receipt of goods and reports by suppliers and consultants in accordance to their respective contracts.
  • Prepare & coordinate procurement correspondence with the World Bank and follow up in all cases in which a “No Objection” is required.
  • Receive bidders and consultant’s complaints.
  • Keep records and files of all procurement documentation both in the case of activities subject to prior and post reviews by the World Bank and auditors.
  • Keep accurate records of procurement activities, including purchase register, deliveries and completion of works, for the use of procurement post-reviews and auditing by the Bank.
  • Carry out any other relevant duty that may be assigned by the Finance and Procurement Directorate.
  • Provide assistance as required by other projects and government regular work.

   4. Expected Deliverables and Time frame

The procurement specialist will work closely with the Finance and Procurement Directorate and Procurement case Team to assist in the procurement activity and improve the efficiency /quality of work in accordance with Guidelines & procedures of World Bank.

DeliverablesDeadline
Submission of monthly performance reports Monthly
Regular update on overall planning, management, and monitoring of procurement activities of the COVID-19 Emergency response projectMonthly
Compare and share monthly report against forecasted planMonthly
Report on documentation (electronic and hard copy) of procurement fileMonthly  
Share update on collection of data and preparation of technical specificationsMonthly  
Regularly Prepare General Procurement Notice (GPN) and Specific Procurement Notices (SPN) for publication  Monthly  
Share updated procurement plan                                           Quarterly 
Report on contracts for signature and their securitiesQuarterly 
Prepare and share annual procurement plan Annually 
Annual comprehensive report and recommendations.Annually

  5. Reporting

The consultant will be directly recruited by third party HR firm, and reports to the FMOH, Project Implementing Unit and report to the Finance and Procurement Directorate 

   6. Payment Modality and Schedule        

The fees for this contract shall paid on monthly basis based on the submission of monthly reports against the deliverables indicated above. 

   7. Expected background and Experience

  • BA/MA/MBA in supply management, marketing, management, Accounting, Economics fields which enables her/him to perform the duties specified above.
  • At least 10 years of professional working experience for graduate degree holders or 8 years for post graduate degree holders, preferably with experience in the areas of internationally financed development programs or World Bank guidelines and procedures
  • Good Command of English speaking and writing

Other Skills: Computer literacy: Proficient in use of Microsoft Office applications, and statistical software.

Note: 

  • The consultant will be based at FMoH
  • The consultant will not be provided lodging and/or meals
  • The consultant will use his/her own materials, i.e. computer/laptop, phone etc.
  • For the duty travel, the consultant will be provided rented car by HR firm and also DSA as per the guideline.
  • The consultant will be paid monthly by HR firm upon completion of deliverables as indicated on this TOR and approved by the supervisor

Policy both parties should be aware of:

  • HR firm will manage all the administrative issues and aspects based on HR’ policies and procedures.
  • All remuneration must be within the contract agreement through the HR firm
  • No contract may commence unless the contract is signed by both HR firm and the consultant.
  • Travel will be facilitated and managed by the HR firm in agreement with UNICEF.
  • Consultants will not have supervisory responsibilities or authority on UNICEF budget.