Health Emergency Information Management Consultant

ABH Partners PLC

To provide technical support to the Amhara Regional Health Bureau and Amhara Region Public Health Institute on emergency health information management in support of the health emergencies preparedness and response in general and IDPs response specifically and ensuring continuity of essential health services to IDPs and host communities, preparation of situation reports and emergency information products in support of the overall humanitarian assistance and fulfilment of the rights of children and women in the region focusing on zones highly impacted by the conflict.

Attractive

Contract

Bahir Dar,
Amhara Region

Career Level
5+ years
Type of corporation
Company size

ABH Partners Plc is a leading consultancy and human resources sourcing firm in Ethiopia with about 15 years of experience in supporting the implementation of development programs and projects. ABH exists to fuel synergistic societal growth by harnessing local knowledge and international standard. Dedicated to the betterment of societal development, technical assistance, and knowledge management, ABH has gained credibility and industry experience in the development sector in general.
ABH partners would like to invite applicants who meet the below requirements to apply for the position of Health Emergency Information Management Consultant 

  1.  

Required Number: 1 (one)

Duty station:   Amhara

Salary: Attractive 

Level: NOB

Duration: 6 months with possibility of further extension based on performance and fund’s availability. 

Reporting to: Health Specialist/ Health officer UNICEF Amhara Field Office and Amhara Region Public Health Institute Director General 

Expected Start Date: Immediately after concluding the contract agreement

  1. Background and Justification 

Currently, Amhara region is suffering from the existence of significant number of conflicts induced internally displaced people within and across the region. According to DRMC, as of November 2021 there are about 2.4 million internally displaced people (IDPs) who are distributed throughout the region, i.e., to all zones and are in need of assistance (see table below) and  about 1.5 million (62.3%) of them are displaced due to the ongoing armed conflict/war between TPLF and EDF, and as the war is ongoing more people are expected to be internally displaced from the conflict affected part of the region to other places.

In this complex emergency setup, to deliver results successfully, quality quantitative and qualitative information need to be collected, analyzed, and visualized to track results, make programmatic decisions, and target resources.

As the scale of the conflict and the subsequent internal displacement is increasing in the region, additional human resource is highly demanded in the area of health emergency information management, preparedness and response to ensure the continuity of the provision of quality primary health care services to the IDPs and host communities based on the response plan.

2. Purpose

To provide technical support to the Amhara Regional Health Bureau and Amhara Region Public Health Institute on emergency health information management in support of the health emergencies preparedness and response in general and IDPs response specifically and ensuring continuity of essential health services to IDPs and host communities, preparation of situation reports and emergency information products in support of the overall humanitarian assistance and fulfilment of the rights of children and women in the region focusing on zones highly impacted by the conflict.

3. Specific Tasks

Under the overall guidance of the health specialist of the field office, the incumbent will report directly to the director of Amhara Region Public Health Institute (APHI). He/she will work closely in collaboration with relevant technical officers in the field office, the Regional Health Bureau and Amhara Region Public Health Institute (APHI) Directorate. He/she has first line responsibility for supporting the health emergency system in tracking, timely analyzing and reporting of data, the preparation of situation reports and emergency information management products in support of the overall humanitarian assistance and ensuring lifesaving service access for children and women in the region focusing on  conflict affected zones. 

Summary of key Tasks: 

  1. Support to emergency program development and planning
  2. Information management, monitoring and delivery of results
  3. Technical and operational support to emergency response implementation
  4. Networking and partnership building
  5. Innovation, knowledge management and capacity building

Support to emergency response and planning

  • Collect and analyze data and background information in support of emergency situation analysis, risk assessments and updates.
  • Draft emergency implementation reports in consultation with directors of APHI and PHEM and concerned PHEM unit. Edits reports before sharing them to concerned bodies.
  • Reports the emergency response analysis and proposes corrective plan of action.
  • Compile accurate and timely emergency related reports on progress made, challenges and opportunities and share to the field office on weekly basis for monitoring progress and input on regional Sitrep for UNICEF Field Office and Ethiopia Country Office.

Information management, monitoring and delivery of results

  • Produce monthly situation reports (sitrep) and updates related to the emergency health responses in Amhara Region following the standard reporting format. Collects, verifies and circulates as required, all regional reports and sitreps and makes adequate follow-up of urgent points of action.
  • Maintains a good archive of all internal and external documents received, both hard & electronic copies. Organize an effective database of useful tools and information on emergency issues.

Technical and operational support to emergency response implementation

  • Participates in humanitarian assistance monitoring missions as required, gather information to be included in reports.
  • Participates in regional level emergency meetings, cluster coordination meetings and develops minutes and undertakes follow up actions.
  • Participates in other report writing functions and missions assigned by the directors of APHI and PHEM.
  • Participates in multisectoral humanitarian needs assessments and develops reports.

Networking and partnership building

  • Build and sustain effective working partnerships with different sector government counterparts and partners to enhance active information sharing and knowledge to deliver concrete and sustainable results
  • Draft emergency communication and information materials for the RHB/APHI emergency response advocacy

Innovation, knowledge management and capacity building

  • Collects and analyses lessons learnt from UNICEF's emergency operations experience and contributes towards adoption of the best practices and standards for longer-term emergency interventions.
  • Devise/facilitate and support capacity building session to RHB/APHI staff to enhance quality of reports produced.
  1. Expected Deliverables and Time frame 
Deliverables Deadline 
Make Contributions to Emergency response plans /EPRP and others/As required
Emergency situation reports prepared and submitted to field officeWeekly & monthly  
Weekly Amhara Public Health Institute (APHI) emergency meeting minutesWeekly

Regular visits to emergency affected woredas and IDP sites in the targeted zones and provide updates to the FO and APHI focusing on: 

  • Monitoring and provision of technical support on the overall health emergency related data management.
  • Monitoring and provision of technical support to UNICEF/RHB deployed MHNTs focusing on information management in general and data quality improvement specifically
  • Support on planning, coordination, and monitoring of health response
Monthly 
Emergency preparedness and response plan (including COVID-19 pandemic) activity reports available, share to FO and disseminated among partners and key stakeholder’s Weekly 
Humanitarians situation reports, plans and other thematic documents properly archived. Continuously 
Make constructive enhancements to results reporting and monitoring through the development of standard operating procedures, templates, and Workflow process.   Continuously
Document health emergency response best experiences and contribute to Human interest stories for donor reportQuarterly
Submit written report on progress of implementation, challenges and opportunitiesMonthly
Other tasks related to the dynamic humanitarian situation as requested by the FO/ supervisorAs required

5. Monitoring strategy

  • The Amhara field office will ensure monthly travel plan of the consultants reflect the priority in the specific zones and woredas
  • Regional health bureau and Amhara public health institute team will be mobilized to join for the field mission to have common view of gaps and solutions,
  • Submitted field reports will be reviewed by the supervisor and filed for action,
  • Action points tracker to be developed and tracked before next field mission takes place.

6. Reporting 

  • Monthly written report on the IDPs response and other emergency response activity implementation progress to UNICEF FO Health Specialist/ Officer and RHB APHI director.

7. Payment Modality and Schedule 

  • The fees for this contract shall be paid on monthly basis based on the submission of monthly reports against the deliverables indicated above.

Expected background and Experience and Competencies 

  • University degree in one of the following fields: Statistics, Information management and communication, or other related disciplines.
  • Five years of relevant professional work experience at the national and/or international levels in humanitarian information management, Emergency preparedness and response planning, implementation, monitoring and reporting. Training/experience in emergency response management highly desirable
  • Fluency in Amharic and English is required.

9. General conditions: Procedures and Logistics

  • The consultant shall be based in Bahir Dar, Amhara Public Health Institute and work from PHEM unit with expected visits to accessible affected zones, woredas, health facilities and IDP sites.
  • The consultant will be managed under the direct formal supervision of RHB, APHI director & the UNICEF FO Health Specialist/Officer.
  • The consultant will not be provided lodging and/or meals. DSA will be provided when travelling outside the base through ABH.
  • The consultant should use his/her own materials, i.e. computer.
  • The consultant will use rented car through ABH Partners PLC.
  • The consultant will be paid monthly upon completion of deliverables as indicated on this TOR and report approved by supervisor through the ABH Partners PLC.

10. Policy both parties should be aware of:

  • HR firm will manage all the administrative issues and aspects based on HR’ policies and procedures.
  • All remuneration must be within the contract agreement through the HR firm
  • No contract may commence unless the contract is signed by both HR firm and the consultant.
  • Consultants will not have supervisory responsibilities or authority on UNICEF budget.

Qualified and interested applicants who fulfil the above requirements can apply by click on apply Now button: