The Admin Assistant will be assisting technical officers and project consultants in project related activities, manage office supplies and perform secretarial tasks. Provide administrative, operational and organizational assistance. Ability to be Compassion, creativity, and thick skin is an asset. This job will require working beyond office hours and field visit.

Salary Not Available

Contract

Addis Ababa, Ethiopia
Bole Road Behind DH Geda Tower

Career Level
2 years and above
Type of corporation
Company size

About ABH

ABH Partners Plc is a leading consultancy and human resources sourcing firm in Ethiopia with about 15 years of experience in supporting the implementation of development programs and projects. ABH exists to fuel synergistic societal growth by harnessing local knowledge and international standard. Dedicated to the betterment of societal development, technical assistance, and knowledge management, ABH has gained credibility and industry experience in the development sector in general.

Required number: 3
Employment type:  Contract for 4 months with possibility of extension 

Key tasks:

  • Providing administrative support to ensure efficient operation of the office.
  • Supports the technical officers and project consultants a variety of tasks related to the project.
  • Communicate via phone and email ensuring that all activities are completed accurately and delivered with high quality and in a timely manner.
  • Organize and facilitate training as per the schedule. 
    Produce and distribute correspondence memos, letters, documents and forms.
  • Order and distribute logistics and supplies.
  • Book travel arrangements and submit a vehicle request to the transportation department and organize the overall travel arrangements for field staff. 
  • Submit and reconcile expense reports.
  • Provide general support to assigned cluster coordinators. 
  • Provide information by answering questions and requests.
  • Handle and coordinate the overall project activities. 
  • Receiving requests from the field staff and ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Working with the operation department to maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Contribute to team effort by accomplishing related results as needed.
    Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Write letters and emails related with the project.
  • Book conference/training halls, rooms, taxis, couriers, hotels, etc.
  • Handle sensitive information in a confidential manner.
  • Coordinate office procedures.
  • Reply to email, telephone, or face to face inquiries.
  • Resolve administrative problems by discussing it with the technical officers and other superiors as required. 
  • Coordinate repairs to field equipment.
  • Photocopy and print out documents. 
  • Provide polite and professional communication.
  • Implement clerical duties and administrative processes.
  • Proven ability to work with Microsoft Excel.
  • Ability to communicate effectively, both orally and in writing
  • Ability to establish and maintain effective and cooperative working relationships 
  • Ability to assume responsibility and exercise sound judgment in making decisions within the scope of authority of the position
  • Ability to think and work effectively under pressure and accurately complete tasks within established times
  • Ability to prioritize tasks and meet deadlines 
  • Ability to maintain confidentiality
  • Shall be familiar with a variety of the field's concepts, practices, and procedures.
  • Preferred to be familiar with data collection procedures, field deployment, preparing payment, cross-checking deliverables.
  • Knowledge of the company and the service

Educational requirements: 

BA in Administration, Management or  related fields 

Experience requirements: 

minimum of 2 years work experience